Effortlessly
Manage Multiple
Cleaning Companies

Maintain absolute, unwavering compliance with strict industry regulations and local legislation. Our advanced platform efficiently manages, tracks, and securely stores all required cleaning company documentation. By centralizing this data, you are always prepared for sudden workplace audits, mitigating legal risks and ensuring that your procurement standards are consistently met by every vendor.

Automate cleaner validations instantly and remove human error from your onboarding process. Our seamless integrations handle DataZoo identification and VSure Passport Classification in real-time. This allows you to effortlessly mandate and verify critical client requirements—such as Working With Children Checks (WWCC), Covid-19 vaccination statuses, and National Police Checks—before a cleaner is ever allowed to check in to your facility.

Effortlessly monitor true cleaner work hours with highly accurate QR code and GPS-tracked timesheets. Clean Smart eradicates time theft and “ghost attendance,” ensuring accurate, transparent records for site safety and precise invoicing. This level of location-based verification sets the ultimate standard for what modern, enterprise-grade cleaning business management software should deliver to facility managers.

Define specific site areas and highly detailed, step-by-step scope requirements. Ensure all frontline cleaners are actively working to the agreed contractual scope for every single shift. Managers can seamlessly edit a cleaning scope for rapid approval, while the system automatically tracks the historical changes of each scope over an extended period, creating an unalterable audit trail.

Effortlessly generate, assign, and manage digital work tickets featuring added photos and video evidence. Track, close, and reopen tickets for immediate action by your on-site cleaners. This highly responsive cleaning service software module ensures that ad-hoc requests, unexpected spills, or tenant complaints are routed to the right contractor instantly, drastically reducing response times.

 Keep all critical operational communications centralized and professionally logged. Efficiently message your internal team and external contractors directly within the Clean Smart platform to maintain a secure, easily searchable log of all conversations. Additionally, you can set automated calendar reminders for critical site requirements, periodic deep cleans, and impending document expiries.

Proactively verify that all facility areas are being cleaned to your explicitly agreed standards. Regular digital audits serve to highlight early service issues, compile rich reporting data for executive management analysis, and pinpoint the exact zones or specific contractors requiring additional training or performance intervention.

Empower your area managers to conduct highly mobile site audits directly against the active, agreed scope of work. Utilize intuitive one-touch result recording, add detailed comments, and capture photos as undeniable visual evidence. If a zone fails inspection, the system automatically raises rectification tickets for any incomplete work, closing the loop on quality control.

Review, submit, and seamlessly download comprehensive PDF audit reports in seconds. Dive deep into the analytics to identify long-term trends, comparing current results against historical benchmarks. This module empowers you to enforce continuous improvement in cleaning performance and hold contractors financially accountable for their scores.

Manage complex, multi-site portfolios with one incredibly intuitive organizational dashboard. Deep dive into the massive amounts of data collected from each distinct facility in a consolidated, executive-level view. Turn raw field data into strategic insights regarding labor efficiency, compliance health, and overall vendor reliability.